OutlookFolder.com

Too Many Emails !

Manage Outlook with Folder

Manage Outlook with folders

How can you manage your email with the folder features in Microsoft Outlook? Are you still moving emails into a variety of folders manually one by one? Below we can provide you our most powerful tools (Inbox Zero Tool) to help you save a lot of time and effort.

 

Outlook new shortcut keys for Windows :

 

  • Shortcut Key 1 : Quick find all related emails in your current email subject, after removing unnecessary prefix and suffix. ( it's better and more effective than finding in conversation )
  • Shortcut Key 2 : Quick find all related emails in a word or a phrase you specified in clipboard, after removing unnecessary prefix and suffix. ( it's better and more effective than copy, past and then search )
  • Shortcut Key 3 : Open your current email's folder.
  • Shortcut Key 4 : Open (jump to) a folder you specified in clipboard.
  • Shortcut Key 5 : Move multiple emails you specified to a folder of email you selected in message pane.
  • Shortcut Key 6 : Move multiple emails you specified to a folder you specified in clipboard.
    Usually, to move a message from one Outlook folder to another, you have to scroll through the list of folders (in the Navigation Pane). That's not a problem in a short list. However, a long list is another matter - scrolling to find a specific folder can be a bit of a nuisance, especially if you move a lot of messages around. Fortunately, we have developed this shortcut key, that is an easy way to move your current message to a folder you want.
  • Shortcut Key 7 : Copy multiple emails you specified to a folder of email you selected in message pane.
  • Shortcut Key 8 : Copy multiple emails you specified to a folder you specified in clipboard.
  • Plus a Project Manager Excel file (Optional), that lists your all projects name related to folders in Outlook. You can use it in combination with above shortcut keys to jump to / open a specified project folder in Outlook or show you a Outlook project folder on this Project Manager sheet, etc.

 

Please download and try our FREE Outlook Folder Add-in 

 

Complaints about email abound. Perhaps you’ve heard some of these or uttered them in pain yourself: I receive hundreds of emails a day. I can spend my whole day responding to incoming messages. I can’t find anything in my inbox.

 

What's your Outlook personality? Are you a filer or a piler? That is, do you move emails into a variety of folders or do most of your emails stay in your inbox? Most people choose to leave them in their Inbox and even with the robust search tools in Outlook, keeping all of your emails in your Inbox is a huge drag on productivity as you're often touching a email many times over. Plus, it can be easy to miss important emails because you're skimming through so much content in your Inbox.

 

Organize your email with folders in Outlook, please keep your Inbox clean and move emails to the appropriate folder after you checking, that is called "Inbox Zero" strategy. By creating folders, you can streamline your inbox and stay organized. Automatically sorting emails into specific folders makes it easier to stay on task and focus on your priorities, knowing that all of your messages from a specific person or on a designated topic will be waiting for you in a dedicated folder. You’ll know right where to look when you need them, and you can decide when to read them.

 

If you have any questions, please feel free to contact us at sales@OutlookFolder.com

What's your Outlook personality?

About

 

Outlook Folder Add-in

 

Outlook Folder Add-in is a VSTO add-in built by OutlookFolder.com into Outlook by running on Microsoft desktop (Outlook on Windows and Mac), that helps users more effectively organize their emails with folders in Outlook, to save their time and effort.

 

How to use Outlook Folder

Shortcut Key 1 : Quick find related emails in your current email subjet, after removing unnecessary prefix and suffix. ( it's better and more effective than finding in conversation )

How To :

1. Select an email you want to find related emails with in any folder.
2. Press Alt + 1 shortcut key. Add-in will find all related emails in your current email subjet ("Shortcut Key 1"), after removing unnecessary prefix and suffix.

3. Add-in found all related emails with subject ("Shortcut Key 1").

Shortcut Key 2 : Quick find all related emails in a word or a phrase you specified, after removing unnecessary prefix and suffix. ( it's better and more effective than copy, past and then search )

How To :

1. Copy a keyword or a phrase ("Shortcut Key") from your documents to Clipboard.
2. Press Alt + 2 shortcut key. 

3. Add-in found all related emails with subject ("Shortcut Key").

Shortcut Key 3 : Open your current email's folder.

How To :

1. Select an email with a folder ("Case-11") you want to open
2. Press Alt + 3 shortcut key.

3. The folder ("Case-11") was opened.

Shortcut Key 4 : Open (jump to) a folder you specified.

How To :

1. Copy a folder name (for example "Case-11") you want to open from your documents to Clipboard.
2. Press Alt + 4 shortcut key.

3. The folder ("Case-11") was opened.

Shortcut Key 5 : Move multiple emails you specified to a folder of email you specifed in message pane.

How To :

 1. Select mutiple emails you want to move out in any folder (for example ① & ②)
 2. Select a email with folder you want to move to (for example ③ Case-11 folder).

3. The emails ① & ② you selected has been moved into a folder Case-11 you selected.

Shortcut Key 6 : Move your current email to a folder you specified.

How To :

1. Select an email you want to move out in any folder.
2. Copy a folder name (for example "Case-11") from your documents to Clipboard.
3. Press Alt + 6 shortcut key.

4. The email has been moved out from current folder.

5. The email has been moved into the folder "Case-11" you specified. 

Shortcut Key 7 : Move your current email to a folder where at least one email has the same subject.

How To :

1. Select an email you want to move out in any folder.
 After removing unnecessary prefix and suffix, Add-in obtains a correct subject ("Shortcut Key 1") 
2. Press Alt + 5 shortcut key.
 Add-in will find a folder where at least one email has the same subject ("Shortcut Key 1").

3. The email has been moved out from current folder.

4. The email has been moved into the folder "Case-11" where some email has the same subject ("Shortcut Key 1").

Contacts

 

If you have any questions, suggestions or custom reqest, please fell free to contact us, thank you very much!

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